The Reservation Procedure:
In order to guarantee the reservation of a date and time for your event, please:
1) Contact the Grounds Rental Department, at 512-458-8191, ext. 255 to verify availability of desired date and time.
2) Complete and sign the Museum Grounds and Facility Use Contract after you have read and agreed to the Rental Policies stated in a downloadable Word document AMOA-Arthouse Facility Rental Policy & Pricing 2010. For events held in 2011, please refer to the 2011 version of the Rental Policy & Pricing.
3) A $1,000.00 non-refundable security deposit is required with your signed contract to make the initial reservation.
4) Upon receipt of deposit and of any necessary approvals from the Museum, an administration letter of confirmation will be mailed to the renting party with a copy of your contract and a receipt for the deposit.
5) Once your have secured the day of your event, then please contact our Facility Rental Manager with any questions or requests regarding the planning of your event.
The renting party is responsible for being familiar with every aspect of this contract, as well as for informing all parties involved with your event of its requirements.
The AMOA-Arthouse Facility Rental Coordinator acts as your Venue Manager only and will assist you with details that are pertinent to using the grounds. We help you with the golf carts, tents, valet, installation of lighting, etc. The Facility Rental Manager will be happy to recommend vendors for other aspects of your event, such as florists, photographers and event coordinators.
An Event Manager and Security Guard are required at each event for the entire rental period, including set-up time. He or she will oversee all of the Museum’s in-house vendor deliveries, set up, breakdown, and clean up. The Event Manager and Security Guard will assist with lighting and electrical needs, assist your party with parking, and are available in case of emergency. The Event Manager and Security Guard fee is $50.00 an hour in addition to the rental fee.
The AMOA-Arthousehas a list of approved caterers who have been carefully selected to work at the Museum facilities. You can be assured that the choice you make from our vendors will have experience and expertise at catering events at the Museum’s facilities. Your selected caterer or event coordinator will handle the details concerning delivery, set up, breakdown, and clean up.
The Museum requires an event manager at $50.00 an hour with security for all events. The catering company you have selected will provide any staff required to execute your event.
It is mandatory that you have Texas Alcoholic Beverage Commission certified bartenders at your event to serve any alcohol. The caterer you choose will supply the TABC certified bartending staff.
You or your caterer may supply your alcohol, as the Museum does not have a liquor license to retail alcohol by the bottle or glass. If you do supply your own alcohol, the selection, delivery, and pick up at the close of your event will be worked out with the catering company you choose. All alcohol must leave the premises at the close of your event.
We reserve the right to refuse to serve anyone suspected of intoxication. When necessary, we will arrange for taxicab service for guests to get home safely.
Your choice of caterer or event coordinator will assist you with your furniture rental requirements.
All rental equipment must be removed from the premises immediately following the event, as we are unable to store any rentals overnight at the Museum. Rental companies provide after-hours and Sunday service for an extra charge.
In case of inclement weather, you may wish to rent a tent for outdoor areas. Marquee Tent Productions has created a custom tent that was made specifically to fit the terraces on the back of the Driscoll Villa, overlooking Lake Austin. This custom tent has a separate rental fee and should be reserved directly with Marquee Tent Prodcutions at 512-491-7368.
A six-seated golf cart is available to assist guests around the grounds, to the amphitheater, and to their cars. Carts can be rented for $250.00 for the evening. Very handy and fun!
You may select your own Disc Jockey or band to provide musical entertainment during your event. We suggest that the DJ or band preview the grounds prior to the event so that they may determine what power and setup is available. All non-acoustic bands with sound and power requirements must be approved by the Museum before you proceed into a contract. Our power sources are sufficient for most bands that require amplification, but are not sufficient for large bands with excessive amplifiers, light shows, and soundboards. In addition, the Museum requires that all electrical equipment must be plugged in to a surge protector. The Museum will not be held responsible for equipment damaged by changes in electrical current, when it is not protected by power strips.
All band/DJ set up must occur during the times you have rented the grounds.
The Museum values its relationship with its local residential neighbors. Therefore, events with amplified sound must comply with City permit requirements. Amplified sound levels must not exceed 85 decibels after 10:30 pm on any day of the week. If sound levels exceed 85 decibels, the Austin Police Department may issue a ticket with a fine that averages $500.00 to $1,000.00.